Revision Date: 14 April 2011
We, the members of “The Pocatello Amateur Radio Club”, wishing to secure for
pleasures and benefits of an association of persons commonly interested in
constitute and enact these bylaws as our governing rules. It shall be our
purpose to further the
exchange of information and cooperation between members, to promote radio
fraternalism and individual operating efficiency, and to so conduct club
programs and activities
as to advance the general interest and welfare of Amateur Radio in the
1. All person interested in amateur radio communication shall be eligible for
2. There shall be two (2) classes of membership; Full Membership and Associate
Only Full Members will be eligible to be Board Members and/or Club Officers.
3. Full Membership status shall be conferred on all members that hold a valid
operator’s license issued by the Federal Communications Commission with current
4. Associate Membership status shall be conferred on any person interested in
not holding a valid FCC license, with current club dues paid. Upon attaining a
radio operator’s license issued by the Federal Communications Commission, the
Member shall be conferred Full Membership status.
Board of Directors/Officers
1. The Board of Directors shall consist of five members. Elected per Article
2. The Board shall elect from within the Board two (2) officers, to serve as
3. The Board shall elect a Vice President and a Recording Secretary from the
of the club.
4. The Officers and the Board of Directors shall be elected for a term of one
year, which will
run from the elections in January to the following January.
5. Officers and Board Members may be removed by a four-fifths vote of the Board
or a four-fifths vote of the members present at any regular scheduled or special
provided a quorum is present.
6. Board Members shall be at least eighteen years of age. Officers other than
the President and
Secretary/Treasurer may be any age.
1. The President, in October, shall appoint three full members to act as an
The elections committee shall be responsible for the collection of candidate
posting of said nominees, the making and tabulating of election ballots, and all
duties associated with the election process. Committee members should not, if
candidates for office.
2. Nominations of candidates will be accepted through the end of the calendar
Nominations should be made at regular club meetings, but can also be made up
till the close
of nominations to any election committee member.
3. Elections shall be held at a regular meeting of the club, in January of each
year, by the full
4. An absentee ballot may be counted if received at the meeting before the
ballots are counted.
Absentee ballots must be submitted in a sealed envelope with the name of the
on the outside.
5. In a case of a tie vote, the tie shall be broken by a coin toss.
6. Vacancies of Board members occurring between elections will be filled by
at the next regular club meeting following the withdrawal or resignation.
Nominations for the
special election will only be taken from the floor with the election immediately
nominations. The chair shall decide the method by which votes will be taken.
7. In the event of candidate withdrawal or no nominations for an office, the
accept nominations at the January meeting before the voting process begins.
Duties of the Officers
1. The President shall preside at all meetings of this club, and conduct the
same according to the
rules adopted. He shall enforce due observance of the incorporation papers and
decide all questions of order; sign all official documents that are adopted by
the PARC and
none other, and perform all other customary duties pertaining to the office of
2. The Vice-President shall assume all duties of the president in the absence of
the latter. In
addition, they shall organize club activities, plan and recommend contests for
benefits, and advance club interest and activity as provided by the club. They
close liaison with the ARRL Section Emergency Coordinator to further club
the Amateur Radio Emergency Service.
3. The Secretary /Treasurer shall maintain a record of the proceedings of all
meetings, keep a
roll of full and associate members, carry on all correspondence, and read
each meeting. The Secretary/Treasurer shall keep record of latest revision of
the by-laws, and
maintain a file of all old by-laws of the club. The Secretary/Treasurer shall
make the latest
revision of the by-laws available for review at all regular and special club
meetings, as well
as, provide a copy of same to any full or associate member in good standing who
The Secretary/Treasurer shall receive and receipt all monies paid to the club;
shall keep an
accurate account of all monies received and expended, shall pay no bills without
authorization. At the end of each half, he/she shall submit an itemized
disbursement and receipts. Such statement shall be made available to the
posting at a club meeting or on the club web site, or delivered by mail or
4. The Recording Secretary shall be responsible for taking minutes at all
regular and special
club meetings and providing a copy to the Secretary/Treasurer for the official
records of the
club after approval at the next club meeting. The Recording Secretary shall also
responsible for checkout and return of all club property.
1. The bylaws shall provide for regular and special meetings.
2. Regular meetings shall be held at a time recommended by the Board of
approved by the membership.
3. Special meetings may be called by the President upon written request of any
five (5) full club
members. Notice shall be sent to members concerning special meetings and the
transacted. Only such business as designated shall be transacted. Such notice
shall be so sent
that it shall arrive not less than 24 hours before the meeting time; this may
parcel post, phone, or other appropriate means.
4. At meetings, a minimum of 1/3rd of the full membership shall constitute a
quorum for the
transaction of business.
1. Dues for full and associate members shall be $24.00 US per calendar year.
2. New members joining shall have their dues prorated for the remainder of the
3. To foster and promote Amateur Radio as a family activity, a Family dues rate
is enacted. The
Family rate is only available to immediate family members who reside in the same
household, or to children, living away from home that are full time students.
membership dues will be ˝ the usual amount. All family members, as described
be considered Full club members if they are FCC Licensed Amateurs.
1. The membership shall be kept apprised of club activities and business via
email, mail, and/or
a club web site. The general management of these communications shall be in the
volunteer(s) chosen for the position by the Board of Directors. Communication of
announcements mandated by these Bylaws will not be done solely via the club web
Rules for Meetings
1. Roberts Rules of Order shall govern meetings.
1. This constitution and By-laws, made under its provisions, may be amended by a
(2/3) vote of the full members present, provided there is a quorum, present, at
meeting, provided that each member is notified in writing of the proposed
least fifteen (15) days in advance of the meeting at which the vote will be
2. Proposals for amendments shall be first presented to the Board of Directors
consideration. The Secretary/Treasurer shall present the Board of Directors’
recommendations and the proposed amendments to the general membership at the
general meeting following consideration by the Board of Directors.
3. This Constitution and By-Laws shall be reviewed annually by the Board of
Board of Directors shall at that time consider any and all proposed amendments
that have not
been addressed previously during the year.
Dissolution of the Club
1. This club may be dissolved by a vote of two-thirds (2/3) of the full members
provided there is a quorum present, at any regular meeting, provided that each
notified in writing of the proposal at least fifteen (15) days in advance of the
which the vote will be taken.
2. Proposals for dissolving the club shall be first presented to the Board of
Directors for their
consideration. The Secretary/Treasurer shall present the Board of Directors’
recommendations to the general membership at the next general meeting following
by a majority vote of the Board of Directors.
3. If the club is dissolved, the financial assets will be donated to the ARRL.
assets will become the property of the Idaho Section of ARRL, to be disposed of
determined by the Idaho Section manager or his/her designee
end of document