PARC -- ByLaws

PARC BYLAWS
Revision Date: 14 April 2011

Preamble
   We, the members of “The Pocatello Amateur Radio Club”, wishing to secure for ourselves the
   pleasures and benefits of an association of persons commonly interested in Amateur Radio,
   constitute and enact these bylaws as our governing rules. It shall be our purpose to further the
   exchange of information and cooperation between members, to promote radio knowledge,
   fraternalism and individual operating efficiency, and to so conduct club programs and activities
   as to advance the general interest and welfare of Amateur Radio in the community.

Article I
Membership
1. All person interested in amateur radio communication shall be eligible for membership.

2. There shall be two (2) classes of membership; Full Membership and Associate Member.
    Only Full Members will be eligible to be Board Members and/or Club Officers.

3. Full Membership status shall be conferred on all members that hold a valid amateur radio
    operator’s license issued by the Federal Communications Commission with current club dues paid.

4. Associate Membership status shall be conferred on any person interested in amateur radio,
    not holding a valid FCC license, with current club dues paid. Upon attaining a valid amateur
    radio operator’s license issued by the Federal Communications Commission, the Associate
    Member shall be conferred Full Membership status.

Article II
Board of Directors/Officers
1. The Board of Directors shall consist of five members. Elected per Article III.

2. The Board shall elect from within the Board two (2) officers, to serve as President and
    Secretary/Treasurer.

3. The Board shall elect a Vice President and a Recording Secretary from the full membership
    of the club.

4. The Officers and the Board of Directors shall be elected for a term of one year, which will
    run from the elections in January to the following January.

5. Officers and Board Members may be removed by a four-fifths vote of the Board of Directors,
    or a four-fifths vote of the members present at any regular scheduled or special club meeting
    provided a quorum is present.

6. Board Members shall be at least eighteen years of age. Officers other than the President and
    Secretary/Treasurer may be any age.

Article III
Elections
1. The President, in October, shall appoint three full members to act as an election committee.
    The elections committee shall be responsible for the collection of candidate nominations, the
    posting of said nominees, the making and tabulating of election ballots, and all other normal
    duties associated with the election process. Committee members should not, if possible, be
    candidates for office.

2. Nominations of candidates will be accepted through the end of the calendar year.
    Nominations should be made at regular club meetings, but can also be made up till the close
    of nominations to any election committee member.

3. Elections shall be held at a regular meeting of the club, in January of each year, by the full
    membership.

4. An absentee ballot may be counted if received at the meeting before the ballots are counted.
    Absentee ballots must be submitted in a sealed envelope with the name of the member voting
    on the outside.

5. In a case of a tie vote, the tie shall be broken by a coin toss.

6. Vacancies of Board members occurring between elections will be filled by special elections
    at the next regular club meeting following the withdrawal or resignation. Nominations for the
    special election will only be taken from the floor with the election immediately following
    nominations. The chair shall decide the method by which votes will be taken.

7. In the event of candidate withdrawal or no nominations for an office, the president may
    accept nominations at the January meeting before the voting process begins.

Article IV
Duties of the Officers
1. The President shall preside at all meetings of this club, and conduct the same according to the
    rules adopted. He shall enforce due observance of the incorporation papers and the Bylaws;
    decide all questions of order; sign all official documents that are adopted by the PARC and
    none other, and perform all other customary duties pertaining to the office of President.

2. The Vice-President shall assume all duties of the president in the absence of the latter. In
    addition, they shall organize club activities, plan and recommend contests for operating
    benefits, and advance club interest and activity as provided by the club. They shall maintain
    close liaison with the ARRL Section Emergency Coordinator to further club participation in
    the Amateur Radio Emergency Service.

3. The Secretary /Treasurer shall maintain a record of the proceedings of all meetings, keep a
    roll of full and associate members, carry on all correspondence, and read communications at
    each meeting. The Secretary/Treasurer shall keep record of latest revision of the by-laws, and
    maintain a file of all old by-laws of the club. The Secretary/Treasurer shall make the latest
    revision of the by-laws available for review at all regular and special club meetings, as well
    as, provide a copy of same to any full or associate member in good standing who requests a
    copy.
    The Secretary/Treasurer shall receive and receipt all monies paid to the club; shall keep an
    accurate account of all monies received and expended, shall pay no bills without proper
    authorization. At the end of each half, he/she shall submit an itemized statement of
    disbursement and receipts. Such statement shall be made available to the membership by
    posting at a club meeting or on the club web site, or delivered by mail or email.

4. The Recording Secretary shall be responsible for taking minutes at all regular and special
    club meetings and providing a copy to the Secretary/Treasurer for the official records of the
    club after approval at the next club meeting. The Recording Secretary shall also be
    responsible for checkout and return of all club property.

Article V
Meetings
1. The bylaws shall provide for regular and special meetings.

2. Regular meetings shall be held at a time recommended by the Board of Directors and
     approved by the membership.

3. Special meetings may be called by the President upon written request of any five (5) full club
    members. Notice shall be sent to members concerning special meetings and the business
    transacted. Only such business as designated shall be transacted. Such notice shall be so sent
    that it shall arrive not less than 24 hours before the meeting time; this may include email,
    parcel post, phone, or other appropriate means.

4. At meetings, a minimum of 1/3rd of the full membership shall constitute a quorum for the
    transaction of business.

Article VI
Dues
1. Dues for full and associate members shall be $24.00 US per calendar year.

2. New members joining shall have their dues prorated for the remainder of the calendar year.

3. To foster and promote Amateur Radio as a family activity, a Family dues rate is enacted. The
    Family rate is only available to immediate family members who reside in the same
    household, or to children, living away from home that are full time students. The Family
    membership dues will be ½ the usual amount. All family members, as described above, will
    be considered Full club members if they are FCC Licensed Amateurs.

Article VII
Official Publication
1. The membership shall be kept apprised of club activities and business via email, mail, and/or
    a club web site. The general management of these communications shall be in the hands of
    volunteer(s) chosen for the position by the Board of Directors. Communication of
    announcements mandated by these Bylaws will not be done solely via the club web site.

Article VIII
Rules for Meetings
1. Roberts Rules of Order shall govern meetings.

Article IX
Amendments
1. This constitution and By-laws, made under its provisions, may be amended by a two-thirds
    (2/3) vote of the full members present, provided there is a quorum, present, at any regular
    meeting, provided that each member is notified in writing of the proposed amendment at
    least fifteen (15) days in advance of the meeting at which the vote will be taken.

2. Proposals for amendments shall be first presented to the Board of Directors for their
    consideration. The Secretary/Treasurer shall present the Board of Directors’
    recommendations and the proposed amendments to the general membership at the next
    general meeting following consideration by the Board of Directors.

3. This Constitution and By-Laws shall be reviewed annually by the Board of Directors. The
    Board of Directors shall at that time consider any and all proposed amendments that have not
    been addressed previously during the year.

Article X
Dissolution of the Club
1. This club may be dissolved by a vote of two-thirds (2/3) of the full members present,
    provided there is a quorum present, at any regular meeting, provided that each member is
    notified in writing of the proposal at least fifteen (15) days in advance of the meeting at
    which the vote will be taken.

2. Proposals for dissolving the club shall be first presented to the Board of Directors for their
    consideration. The Secretary/Treasurer shall present the Board of Directors’
    recommendations to the general membership at the next general meeting following adoption
    by a majority vote of the Board of Directors.

3. If the club is dissolved, the financial assets will be donated to the ARRL. Non-financial
    assets will become the property of the Idaho Section of ARRL, to be disposed of as
    determined by the Idaho Section manager or his/her designee

end of document